Service 01
Transaction Coordination
Every contract managed from open to close.
Ask about this serviceWhat this service covers
From the day a contract is signed to the day it closes, there are dozens of small tasks that all have to happen on time. We take care of that work for you, so nothing gets missed and you can spend your time with clients instead of paperwork.
Tools and platforms we work in
KW Command
Full transaction and contract management inside the KW platform.
DotLoop
Document routing, e-signatures, and file storage.
SkySlope
Compliance tracking and transaction checklists.
We work inside whichever platform your brokerage already uses, so there is nothing new for you to learn.
What your virtual assistant handles
- Open and organize the file as soon as a contract is signed
- Track every deadline, contingency, and inspection date
- Prepare and review disclosures, listing agreements, tax cards, and deeds
- Check for covenants or easements tied to the property
- Follow up with lenders, title companies, and appraisers
- Coordinate the final walkthrough and closing paperwork
- Send calendar reminders so nothing is missed
How you benefit
Time back in your week
Agents who hand this off save around 25 to 30 minutes per client meeting, since the paperwork is already handled before they walk in.
Fewer missed deadlines
Someone is tracking every date on every file, so contingencies and inspection windows do not slip by.
More time with clients
You spend the transaction talking to your client, not chasing documents and signatures.
Remote operations for real estate agents and teams — transaction coordination, lead follow-up, marketing, and admin support.